For organisations that do customer-facing projects, it is essential to know the split between billable and not billable time in order to measure utilisation of their staff accurately.
With this in mind, we have recently rolled out an enhancement to Straightforward Timesheets for SharePoint that allows you to easily record and track activities as either billable or not billable.
You don’t HAVE TO use this feature; but if you do – please read on!
Set up of activities
To take advantage of this functionality, when creating a new activity on a project, check that the “billable” checkbox is marked correctly:
- Activities created against projects with a standard setup will be created as “billable” by default;
- Projects marked as “Internal” will have non-billable activities;
- This status can be amended at any stage.
Approval of time entries
During approval, managers will see the “billable – not billable” status of every time entry – and can amend this status if required:
Invoicing of billable activities
After approval of time entries, billable and non-billable time entries will follow a different workflow:
- Entries marked as billable will be sent to the invoicing screen for the review of administrators who deal with raising customers’ invoices;
- Not billable time entries will by-pass the invoicing screen and will be marked as “Invoiced” immediately after being approved.
Reports
The status of activities will be clearly marked in all reports.
Here is one example of an out-of-the-box report that shows the split between billable and not billable activities:
To find out more
To learn more about Straightforward Timesheets for SharePoint software, come to our webinar or drop us a line at contact@pointbeyond.com. We will be very happy to assist you further.
Speak to you soon,
Ksenia
